how much SaaS are you actually using?
Most UK SMEs underestimate their software spend by a third — and underestimate the slice no one logs into by half. Five minutes with the calculator puts a number on it.
run the Savings CalculatorFree. Five minutes. No card needed.
“We thought we spent £18k a year on software. The audit found £42k, of which £11k was licences nobody had logged into in six months. The calculator made it impossible to ignore.”
the bill that no one owns
SaaS doesn't arrive in one big invoice. It arrives in twos and threes — a project tool here, a transcription credit there, an AI add-on someone trialled and forgot. Six months in, the line items in Xero outnumber the people in the company.
Nobody set out to waste money. The audit just keeps slipping down the list because no one has both the access and the time. Meanwhile renewals auto-charge, prices bump 9% a year, and the dormant licences sit in the background pulling cash.
your number, on the back of an envelope
Four sliders: team size, average salary, admin hours per week, and how many key processes you'd like to automate. Out comes an annual savings estimate based on UK SME benchmarks — typically 15-25% of payroll-equivalent admin reclaimed in the first year.
- Annual savings estimate in £ — coral, hard to ignore
- Reclaimed hours per week across the team
- ROI payback window in months for a typical project
- Grant-funding offset — most SMEs miss this
a number you can take to the board
The calculator isn't a sales pitch. It's the first slide for the conversation you're already trying to have internally — about whether the current SaaS stack is the cheapest answer or just the most familiar one.
If the number is small, fine. If it's six figures, that's a different conversation, and the report you can email yourself gives you the inputs to challenge.
the things people ask
- Is this just an AI cost calculator?
- No — it estimates the people-time you reclaim by replacing or consolidating admin work, regardless of which tool does it. AI is one route; SaaS rationalisation is another. The calculator doesn't care which.
- How accurate are the benchmarks?
- Drawn from UK SME productivity research (Be the Business, ONS, McKinsey UK SME data). The calculator's numbers are estimates — the real figures come when we map your specific processes together.
- Do I have to give my email?
- The calculator works without one. The emailed report — same numbers, plus a sector benchmark and a one-page summary — needs an email address.
put a number on it
Sliders. A live estimate. A report you can forward to your CFO. No sales call unless you ask for one.
run the Savings Calculator